Arts Learning Coordinator

13 April 2017 | 12:00 am

Arts Commons is an inspirational gathering place for all Calgarians and visitors, where creativity is expressed daily – in immersive and engaging ways.  A place, both physical and metaphorical, that stimulates the senses, triggers emotions, challenges assumptions, starts conversations and opens minds. Welcoming over 600,000 visitors a year, Arts Commons is a key contributor to the social, economic, cultural and intellectual life and well-being of the citizens of Calgary. 


We are seeking an enthusiastic and experienced team player to fill the full-time position of Arts Learning Coordinator. The Arts Learning Coordinator works within the Arts Learning department to provide creative learning and arts education opportunities to students and educators through signature programming, with key stakeholders such as the Calgary Board of Education and the Calgary Separate School Division. Arts Learning works with professional artists in the community who have a strong, established artistic practice and portfolio, and are experienced educators with proven success teaching and delivering core curriculum through the performing and visual arts. Reporting to the Programming Associate – Arts Learning, the Arts Learning Coordinator provides support to the Programming team. Primary responsibilities include:


  • Managing sales-related activities of the Education program including but not limited to Calgary International Children’s Festival, National Geographic Live, One Day Art School, Artist in the Classroom, public daycamps (SummerAct), and Teacher Professional Development
  • Logistical coordination for The Hub for Inspired Learning (Campus Calgary Open Minds) week-long, on-site programming
  • Assisting with education programming and integrated arts learning programs delivery and execution, including but not limited to classroom supervision, teaching, hosting school groups and liaising with artist instructors.
  • Responding to requests from teachers for information with a high quality of customer service via phone, e-mail and in writing
  • Accurately capturing customer information and requirements
  • Accurately tracking and reporting on progress of individual education projects to Programming Associate
  • Tracking sales orders to ensure that confirmations are scheduled and sent out on time
  • Carrying out administrative tasks such as data entry, processing information, completing paperwork and filing documents
  • Application of excellent internal and external customer service skills in addressing concerns regarding sales and registrations
  • Making follow-up calls to confirm orders
  • Accurately analyzing and assessing sales data


Applicants should have a degree or diploma in the Arts or a related field, and 3-5 years’ experience in arts education – working with teachers and students K-12. Applicants should also have experience as an instructor of drama, dance, music or visual art for recreational or public programs (working with children and/or adults), as well as strong administrative & customer service skills. Applicant should also be comfortable working in an office environment. Experience with event production, project coordination or stage management are all assets. Other desired skills and qualifications include:

  • General knowledge of Alberta K-12 curricular priorities
  • Excellent oral and written communication skills, with the ability to juggle competing priorities
  • Excellent knowledge of excel, MS word, and ability to navigate databases and other online workflow tools
  • Experience with Tessitura a strong asset; a fast learner who can quickly understand new technologies and processes required
  • Ability to calculate figures and amounts such as discounts, interest, proportions and percentages
  • Understanding of the implications of new information for both current and future issues
  • Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
  • Able to work on the go, moving around within office/theatre environments.
  • Able to lift and move event supplies up to 30 pounds.
  • A police clearance check will be required as a condition of employment


This position has a 40-hour work-week, with occasional evening and weekend work required. A competitive compensation package, including extended health benefits, is offered.


To apply, please forward your resume in confidence to:

Human Resources

Arts Commons

205 – 8th Ave SE Calgary, Alberta   T2G 0K9 



St art date: Full-time employment expected to begin mid-late June


Please state the position you are applying for. No phone calls please. We thank all interested applicants in advance, but will only be contacting those selected for an interview. 

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