26 June 2017 | 12:00 am

Our client is currently seeking an organized and professional Administrative Assistant on a temporary basis. This position is responsible for providing administration support to the Leadership Team and Finance department.

Job Responsibilities

  • Proactively co-ordinates day-to-day administrative requirements by managing calendars, incoming mail and meetings through the application of strong organizational skills.
  • Prepares presentations and reports of exceptional quality with minimal supervision for high level audiences.
  • Sets up meetings, arranges travel and prepares expense reports.
  • Anticipates the group’s needs and makes decisions to contribute to an organized work environment.
  • Consolidates information and compiles reports through the application of well-developed skills in Excel, PowerPoint, and Word. 
  • Upload wire and cheque payments; create and upload journal entries
  • Answer phones and direct to the appropriate person or department.
  • New Employee hires (i.e. security badges; coordination of IT equipment; onboarding admin).
  • Administration of all IT equipment set up and deletion, including cell phones.
  • Ready desk space for new employees, wipe down and stock with essentials.
  • Maintain supply room; manage inventory and order supplies when running low.

Candidate Qualifications

  • Three years of administration experience
  • Strong competency in Word, Excel, and PowerPoint.
  • Demonstrated ability to work independently, take initiative and function with a high degree of professionalism and confidentiality.
  • Excellent interpersonal, communication and organizational skills and a proven ability to engage with internal and external customers.
  • Ability to multi-task and work within a fast paced environment while remaining flexible and steadfast.
  • Ability to prioritize conflicting demands across a cross-functional leadership team.
  • Ability to analyze, make decisions and provide recommendations when necessary. Sound judgment of when to escalate matters and request additional support. 
  • Ability to maintain confidentiality at all times.

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