23 June 2017 | 12:00 am

Are you currently seeking a chance to work for a large oil and gas company? Would you like the chance to get your foot in the door with a one-year contract with the possibility of extension? Reporting to the Director of Project Services, this position provides administrative support to both the Director and the Project Services department. If this opportunity in downtown Calgary interests you then apply today.

Job Responsibilities

  • Provide professional administrative support to the Director of Project Services
  • Collaborate closely with the leadership team to ensure report graphs, spreadsheets, and presentation materials are aligned with corporate standards, and the Safety, Engineering and Procurement (SE&P) guidelines
  • Create monthly report templates on the Project Services SharePoint site and ensure content is completed from each discipline
  • Organize and attend a weekly leadership team meeting, noting action items and communicating management updates if required
  • Provide monthly updates to the organizational chart and submit to the VP, Engineering
  • Record and track various strategic initiatives
  • Work extensively in MS SharePoint providing site access and content management
  • On-boarding and Off-boarding of staff and contractors
  • Provide ad hoc administrative support in areas including SAP time entry and audits, processing expense reports, organizing offsite meetings, ordering office supplies, and processing floor mail
  • Collaborate closely with other Administrative Assistants within SE&P and provide backup support in their absence
  • Attend monthly and quarterly administrative meetings, providing a safety topic and acting as Chair on a rotational basis

Candidate Qualifications

  • Five to seven years of administrative assistant experience supporting a Project Services group
  • Post-secondary certification in Office Administration or similar area
  • Knowledge and experience with SAP using HR and/or Finance modules
  • Knowledge and experience with MS Office Suite, specifically Word, Excel, and SharePoint
  • Knowledge and experience with HDMS
  • Engineering and/or Oil and Gas industry experience considered an asset

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