23 May 2017 | 12:00 am

Our client, a major oil and gas company in Calgary, is seeking an Administrative Assistant on a ten month contract.

Job Responsibilities 

  • Coordinate, schedule, implement and control various projects, maintenance repairs and programs to the company network
  • Create timely purchasing requisitions and update the equipment database for purchases, disposals and transfers
  • Review, and process expense/project invoices for payment
  • Provide information and estimates to Construction & Maintenance Managers to assist in planning and repairing operating problems using cost effective and safe solutions
  • Liaise with Corporate Services and Business Unit to develop, test, implement and support Engineering & Developments approved projects and system enhancements
  • Coordinate with the Construction & Maintenance Managers and Repair & Maintenance vendors to execute and manage various approved preventative maintenance programs
  • Create Work Orders for approved repairs and preventive maintenance programs
  • Review, record and process for payment of invoices for expense repairs and capital projects
  • Act as a liaison between Retailers, Vendors and Construction & Maintenance Managers to ensure repair requests are performed on time and satisfactorily
  • Ensure all vendors follow contract specifications and guidelines
  • Ensure Repair & Maintenance vendor information is accurate and up to date using iManager/iRequest 
  • Create regular reports related to repair and maintenance using SAP and Remedy ticket tracking system
  • Work with Construction & Maintenance Managers to monitor and analyze data
  • Manage the equipment database
  • Responsible for purchase order transactions from requisitioning, receipt of good/services, and ensuring invoice payment
  • Monitor and close open purchase orders
  • Provide detailed cost estimate on various maintenance repairs to Construction & Maintenance Managers up to $5000.00 
  • Identify, investigate and recommend new and improved cost effective procedures and processes related to day-to-day repairs and preventative maintenance programs
Candidate Qualification

  • Must have five years of experience in a business related role; 3 years within customer service
  • Strong working knowledge in SAP and MS Office (Word/Excel) applications
  • Working knowledge of Remedy or similar ticket tracking system
  • High School Diploma
  • Must have completed certification in Management, Accounting, and/or Project Management
  • Previous experience in a Call Center environment will be an asset 
  • Experience with iManager/iRequest will be an asset 

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